Sage 100 ERP Roadmap

What's Coming For Your Sage ERP Solution

Sage publishes a product roadmap to provide customers with an understanding of the future direction of their Sage ERP product line. The product roadmap for Sage 100 ERP (formerly known as Sage ERP MAS 90 and 200) was recently updated.

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Working With Sage Business Intelligence

Sage Business Intelligence (formerly Sage MAS Intelligence) is a powerful tool in Sage 100 ERP that was adopted primarily to replace Microsoft FRx, which is being retired by Microsoft. Naturally there is a learning curve associated with getting the most out of any new tool. Here we provide some tips on getting started with creating custom financial reports in the Sage Business Intelligence (SBI) Report Designer.

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 Bill Of Materials - Not Just For Manufacturers

The Sage 100 ERP (formerly known as Sage ERP MAS 90) Bill of Materials module is not just for building component lists for manufactured products - it can help you to do much more than its name implies. Here we provide an overview of this module and suggest ways it can help you create efficiencies and assist with accurate cost tracking.

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After installing this Product Update, WKsUpdate 90.exe or WKsUpdate 200.exe needs to be run on
each MAS Workstation. This file is located in the ..\mas90\WkSetup directory on the MAS Server.
(WKsUpdate should also be run anytime WkSetup.exe is run on a MAS Workstation.)

Accounts Payable

1. ES title 1048 converting to 4.40.0.5 and higher, numeric table codes are now correctly zero filled
   and can be selected in Expense Distribution Table Maintenance and Invoice Entry .

 Accounts Receivable

1. Retention amount of invoice on aging is now correct after posting an adjustment in Accounts
   Receivable Invoice Data Entry
2. Invoice History Inquiry for performance reasons, the UserKey column that was part of the default
   ALE lookup has been removed.

Inventory Management

1. Variance amount on item transfers is now posting to the correct G/L account when posting by
   warehouse
2. "Record is missing from" printing Sales Analysis with 13th period in G/L Fiscal Year has been
   corrected.
3. I/M begining balances history now corrected after upgrading to 4.50
4. The IM Average Cost Utility has been enhanced. Please refer to on line Help for detailed
   information.
5. Transfers now use the total warehouse value in the from warehouse to determine the cost for
   the receiving warehouse when depleting entire stock from transfer warehouse
6. Vendor Maintenance in Item Maintenance More Button, performance has been improved
7. Quantity on PO is nowcorrect after deleting a Purchase Order for a Work Order
8. Unit Price on inventory item transactions for sold quantities is now unchanged during conversion
9. Serial numbers are now created correctly when using the Starting Serial Number icon in
   Lot/Serial Distribution
10. The correct cost is now being used in Inventory Transaction Entry when Selecting a Lot with a
    Zero Unit Cost.

Library Master

1. In a custom Crystal Report, using the JC_93 Job Billing UDF table, now populates the Invoice
   Number and Invoice Type columns.
2. In form printing, form codes are no longer duplicated after migrating from an installation prior to
   4.40.0.6.
3. Paperless Office Log Migration Utility has been added to MAS Utilities in version 4.50
4. Error updating SY_SagePEPTrack: PHYSICAL UPDATE ABORT: SY_SagePEPTrack, no
   longer occurs when running Parallel Migration

Material Requirements Planning

1. MRP Generation now reflects Bill of Material Engineering Changes for Bill Components related
   to Projected Demands
2. Work Orders components are now in correct warehouse group in MRP inquiry

Purchase Order

1. Purchase Order Recap now shows the completed Purchase Order status correctly after purging
   Completed Purchase Orders
2. Purchase Order Status now changes to Open after Printing a New Purchase Order
3. Back Order Fill Report includes Work orders for components received when Job Cost is
   integrated with Purchase order.
4. Expected Delivery Recap report now shows the correct quantity available.
5. Step Description now populates when adding a WO and step to a PO line
6. Quantity on PO is now correct following a receipt of goods update when some of the items on
   the PO are received, but the item is question is not.
7. A PO that has a Return of goods processed against it can now be edited.
8. Auto Reorder Listing now includes the issued quantities with the Quantity Sold.
9. Postings to PO Varianceadjust account now correctly post by warehouse and substitute the
   'Location' segment as defined in Warehouse Maintenance.
10. The purchase order now retains status of New if the inventory item has not been received.

Payroll

1. Quarterly 941 Printing has been enhanced to include 2012 941 Form Changes.
2. When importing into Payroll Data Entry the tips reported deduction is now automatically
   calculated if tips reported earnings are imported before regular earnings.
3. In Federal eFiling and Reporting a payroll check with zero earnings and a net zero tax
   adjustment will now populate the W2/1099 Preparer.
4. In Payroll Data Entry if a line is inserted as the first line in the entry, the line is no longer removed
   when selecting to Recalculate Deductions.
5. The Message "Report output exceeds printer width or the record length was exceeded on a file
   write operation" then "Error 1 PR_LevelConversion.pvc 1731" when converting data to 4.50 in
6. Sage MAS90 or 200" no longer occurs.
7. In Federal eFiling and Reporting the employee email address will now populate the W2/1099
8. Preparer when the employee number is less than 9 characters
9. An Error 47 PR_efiling.pvc 1221 no longer occurs in Federal eFiling and Reporting processing
10. W2's when there is no data to print. 

Sales Order

1. Error 41 SO_InvoiceDetail_bus.pvc 501 when entering fractional shipped quantity has been
   corrected
2. Sales Order entry can now enter the P/O U/M
   DE 98076
3. "XXX is not on file" no longer occurs when creating ship-to codes when user does not have
   create rights in role maintenance
4. Shipping Data Entry screens no longer hang when trying to invoice a sales order without credit
   card authorization. Instead the screen is properly cleared to allow the next order to be shipped.
5. P-T-D and Y-T- D QTYs and Dollar Sold amounts on the Daily Sales Recap by Product Line and
   by Warehouse By Product Line are now correct.
6. Next Automatic Purchase Order Number now refreshes the PO number during PO Generation
   from Sales Order
7. In Sales Order Journal Update, the Daily Transaction Register no longer double posts invoices
   when the journal has been printed and updated in the first pass.

 System Setup

1. The MAS 90/200 Help Files have been updated in this release. To update your local Help Files,
   run WKSUpdate located in the MAS 90/200 Server's ..\mas90\wksetup directory from each MAS
   90/200 Workstation.

Visual Integrator

1. Batch Number is now being replaced in Visual Integrator import if other header fields do not
   change in the source file.

Work Order Processing

1. Work Order Journal Update now writes two decimal places to IM tables. 

Optimize Inventory Management

Drive Performance Excellence Using The Tools Available In Sage ERP MAS 90

Performance excellence is a process rather than an end result, requiring a business to continuously examine and refine standard operating procedures across the organization. In this article, we focus on the powerful capabilities of the Inventory Management module of Sage ERP MAS 90 and 200.

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FYI: Calculation of Available Quantities and Costs

Customers often ask us how the Sage ERP MAS 90 Inventory Management module calculates costs and quantities available. Here we provide the explanation.

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Paying Employees 

Paying employees is an essential part of being in business. Modern payroll solutions reduce the time needed and take the headache out of generating payroll. Here we take a brief look at the wide range of options available to Sage ERP MAS 90 and 200 (soon to become Sage 100 ERP) users.

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Phil Martin talks about MBA Business Software coming of age

Atlanta, GA- Feb. 9, 2012- FOX Small Business Network recently recognized MBA Business Software as their Small Business of the Day.

The FOX Small Business Center uses Twitter to recognize various small businesses by communicating with their customers. The Small business center's twitter name is @fbsmallbiz, and they use the hashtag #mysbc to uniquely define their trending topic.

Each business recognized is asked to highlight the history and establishment of the company. Phil Martin, MBA's founder, spoke on behalf of MBA @mbabsi. Phil elaborated on the history of the accounting process for businesses, and how it has evolved over the years with the development of technology.

Phil states that the company was founded in 1981 by him applying his knowledge of accounting systems into smaller computers ultimately creating MBA Business Software. Phil also says that the biggest lesson learned from a customer was about respecting the customer's needs and gaining their trust.
To read more visit MBA Business Software on FOX Business News

About Fox Business Network
Fox Business Network (FBN) is an American cable news and satellite news television channel that began broadcasting on October 15, 2007. It is owned by the Fox Entertainment Group, part of Rupert Murdoch's News Corporation. The network discusses business and financial news and was available in about 49 million places in the United States as of June 2009. According to TVbythenumbers.com, that number is now at 58 million.

About MBA Business Software
MBA Business Software has been serving accounting software needs in the southeast since 1981. MBA is a reseller and Master Developer for Sage Software's mid-range accounting product line, Sage 100 ERP. MBA supports not only the Sage Software products, but also the associated computer hardware, operating systems, network infrastructure and integrated software products such as data base management, Internet, e-Commerce, CRM, Crystal Reports, and FRx applications. Please visit www.mbabsi.com for more information.

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Press Contact:
Heidi Blankenship
678-495-5710
heidi.blankenship@mbabsi.com

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After installing this Product Update, WKsUpdate 90.exe or WKsUpdate 200.exe needs to be run on each MAS Workstation. This file is located in the ..\mas90\WkSetup directory on the MAS Server. (WKsUpdate should also be run anytime WkSetup.exe is run on a MAS Workstation.)

Accounts Payable

1. Error 20 no longer occurs when you have AP Options "Sort Invoice Registers by Vendor Name" checked, and you run the AP Invoice Payment Listing.

 Bar Code

1. Corrrected Quantity Available calculation (for Lots) in SO invoice Tier Distribution.

Bill of Materials

1. Error 26 BM_costedmaterialsreport_rpt.pvc no longer occurs during printing of the Costed Bill of Materials Report for Specific Bills with Alpha only Option Code and option component having non-integer Unit of Measure.

Customizer 

1. CustomizerUDF data in IM_SalesKitDetail is now copied to a new Sales Kit's when using the "Copy From" feature in Sales Kit Maintenancer

General Ledger

1. GL Exchange Import no longer causes an error 12
2. G/L accounts are now deleted after processing year. 

Inventory Management 

1. Re-freezing inventory items will now retain quantities on hand manually counted and entered.
2. Card Count Report unit cost field is no longer zero for all inventory items.
3. Extended description entered in P/O or S/O is now correctly displayed in I/M Maint 'Orders' tab.
4. A new utility IM Balance Inventory Quantity and Cost is now available on the *UTL menu. This utility replaces the IM_BalanceQtyOnHand_ui utility and is no longer available for use.
5. Cost calc commits are now cleared after connections lost
6. A new utility IM Balance Inventory Quantity and Cost has been added to the *UTL menu. This new utility replaces the IM_BalanceQtyOnHand_ui hidden utility and will no longer be available.
7. Negative issue transactions for average cost items are now posted with the Warehouse Average Cost

 Job Cost

1. Job Estimate Item detail now prints the descriptions for Assembly Items

Library Master

1. MD added menus are now on the Launcher after migration
2. On Conversion, the following error no longer occurs "Report output exceeds printer width or the record length was exceeded on a file write operation" then "Error 1 PR_LevelConversion.pvc 1731" when converting Payroll that has a cents value for Standard Amount/Rate or Standard Limit other than ".00"
3. In Job Cost Job Maintenance, Job Number ALE lookup, 283 Job Cost Header (JCH) UDFs are now available in Custom Lookup Wizard.
4. Error no longer occurs migrating data to MAS200 SQL 4.50
5. SY_MultiPartForm and SY_ReportSetting Arithmetic overflow error no longer occurs
6. Error updating SY_SagePEPTrack: PHYSICAL UPDATE ABORT: SY_SagePEPTrack, no longer occurs when running Parallel Migration.
7. Error updating SY_SagePEPTrack: PHYSICAL UPDATE ABORT: SY_SagePEPTrack, no longer occurs when running Parallel Migration.
8. MAS 90 Printing Performance Improvements.

Material Requirements Planning

1. MRP is now showing component demand in the correct warehouse group.

Purchase Order

1. A PO that has a Return of goods processed against it can now be edited.
2. Auto Reorder Listing now includes the issued quantities with the Quantity Sold.
3. Quantity on PO is now correct following a receipt of goods update when some of the items on
4. the PO are received, but the item is question is not.
5. Postings to PO Varianceadjust account now correctly post by warehouse and substitute the
6. 'Location' segment as defined in Warehouse Maintenance.
7. The purchase order now retains status of New if the inventory item has not been received.

Payroll

1. For Federal eFiling and Reporting of the W-2s, the employee e-mail address will now populate the Electronic Delivery column in the W2/1099 Preparer. If you have not done so already, to set up the employee's e-mail address you will need to do the following:

Paperless Office:

From Paperless Office Setup menu select Options. Select the Forms checkbox.
From Paperless Office Setup menu select Form Maintenance. Complete the following:

1. Company Code
2. Module Code (P/R)
3. Document (Direct Deposit Stub)
4. PDF Directory
5. Override Password/Confirm Password

Payroll:

1. From Payroll Setup menu select Options. On the Direct Deposit tab select Require Direct Deposit checkbox.
2. From the Payroll Main menu select Employee Maintenance. Select employee, select the Direct Deposit checkbox and then click the Direct Deposit button. On the Direct Deposits window click the Paperless button. On the Paperless Office Delivery Options window complete the following:

PDF Document Password
E-mail Address (for employee). Accept

After setting up the e-mail address for an employee, if that employee is not paid by Direct Deposit you may deselect the Direct Deposit checkbox on the Main panel in Employee Maintenance. The e-mail address entered will be retained. You will need to perform the Payroll steps 2 through 4 for each employee you want to set up with an e-mail address

Federal eFiling and Reporting has been updated with new federal tax codes for Puerto Rico and local codes for Ohio.

Sales Order

1. Quantity in Inventory is correct when UM is changed in data entry and UM has different quantities for SO and PO
2. Backorder quantities are no longer auto-filled in shipping data entry

System Setup

1. The MAS 90/200 Help Files have been updated in this release. To update your local Help Files, run WKSUpdate located in the MAS 90/200 Server's ..\mas90\wksetup directory from each MAS 90/200 Workstation 

Visual Integrator

1. Lines are now populated when importing into SO_SalesOrderHeader based on a Repeating Order after upgrading.
2. The Offset Account is now imported correctly into GL_TransactionJournalheader.
3. New inventory items are now imported into Inventory Delete and Change Utility when the new tem is the ALIAS of the original item.
4. Error 40 WOWDBK 1560 no longer occurs when importing Work order transaction for Backflush Work Orders.
5. Invoices are now imported into correct Batch when importing into AP Invoice Data Entry.

Work Order Processing

1. Quantity is now correct after processing a Work Order completion to multiple warehouses if the second warehouse is a new warehouse.
2. Error 13 WOWDAB 8112 no longer occurs in selecting Make For Sales Order in Work Order Entry and using keyboard shortcuts.
3. Phantom Bills can now be reversed in work order entry
4. The Extension in Work Order Inquiry / Transaction tab now uses the Number of Decimals in Cost Entries from Common Information

After installing this Product Update, WKsUpdate 90.exe or WKsUpdate 200.exe needs to be run on each MAS Workstation. This file is located in the ..\mas90\WkSetup directory on the MAS Server. (WKsUpdate should also be run anytime WkSetup.exe is run on a MAS Workstation.)

Accounts Payable

1. Error 20 no longer occurs when you have AP Options "Sort Invoice Registers by Vendor Name" checked, and you run the AP Invoice Payment Listing.

Customizer

1.  UDF data in IM_SalesKitDetail is now copied to a new Sales Kit's when using the "Copy From" feature in Sales Kit Maintenance

General Ledger

1. G/L accounts are now deleted after processing year end

 Inventory Management

1. Re-freezing inventory items will now retain quantities on hand manually counted and entered.
2. Inventory Recalculate Item History now includes and updates adjustment transactions forquantities that are generated by the IM Balance Quantity anda History utility
3. Item Maintenance Transactions Tab quantities summed below the list box now include adjustment transactions created by the IM Balance Inventory Quantity and Cost utility.
4. The hidden utility IM_BalanceQtyOnHand_ui has been replaced with a new utility. The new utility is named IM Balance Inventory Quantity and Cost and is located on the *UTL menu.
5. File/Run, type in the Program field *UTL, click OK. Select the new utility on the mAS 90 Utilities menu.
6. Two new hidden utilities have been added: IM_CommitCheckClear_utl and IM_ClearCommitDataEntry_utl. Please call Support for assistance in using these two new utilities.
7. In Disassembly Register, Negative Tier Register, Physical Count Var Register, Material Req Issue Register, Receipt Register, Return Register, Work Order Journal update no longer orphans values in the Cost Calc Cost Committed and Cost Calc Quantity Committed fields when a connection is lost during the update.
8. A new utility has been added: IM Balance Inventory Quantity and Cost. It is located on the *UTL menu.
9. Negative issue transactions for average cost items are now posted with the Warehouse Average Cost.
10. Item Maintenance Tab 6-Orders now uses correct Extended Description when it is changed on the fly in Purchase Order or Sales Order Entry.
11. Card Count Report unit cost field is no longer zero for all inventory items.

Job Cost

1.  Job Estimate Item detail now prints the descriptions for Assembly Items 

 Library Master

1. During Parallel MigrationSystem files NO longer fails to convert with the following error: Error updating SY_SagePEPTrack: PHYSICAL UPDATE ABORT: SY_SagePEPTrack when running
2. MD added menus are now added to the Launcher after migration

 Material Requirements Planning

1. MRP is now showing component demand in the correct warehouse group

 Magnetic Media

1. W2 Electronic Reporting has been modified according to the Social Security Administration's 2011 Specifications for Filing Forms W2 Electronically (EFW2) publication. The 2011 modifications: In W2 Electronic Reporting new field Kind of Employer has been added. "RE" Record--new required field Kind of Employer position 174."RW" Record--Cost of Employer Sponsored Health Coverage position 463-473 "RO" Record--Designated Roth Contributions Under a Governmental Section 457 position 111-121,"RT" Record--Cost of Employer Sponsored Health Coverage position 295-309 "RU" Record--Designated Roth Contributions Under a Governmental Section 457 position145-159
2. In 1099 Electronic Reporting when a Minimum YTD Payment is entered a 1099-MISC "B" record will be created for vendors either have or do not have Misc Box 9 selected in Vendor Maintenance.

 Purchase Order

1. G/L Account substitution is now correct for P/O Receipt of Invoice variance posting when posting by warehouse.
2. The purchase order now retains status of New if the inventory item has not been received
3. Completed drop ship purchase orders no longer display in I/M Item Maintenance or Item Inquiry Orders tab for PO's
4. Item Maintenance "On PO" quantity is now correct
5. Receipt of Goods Entry Error 45 no longer occurs.
6. PO's that have had a return of goods processed against them can now be edited.
7. Auto Reorder Listing now includes the issued quantities with the Quantity Sold.

Payroll

 For Federal eFiling and Reporting of the W-2s, the employee e-mail address will now populate the Electronic Delivery column in the W2/1099 Preparer. If you have not done so already, to set up the employee's e-mail address you will need to do the following:

Paperless Office:

1. From Paperless Office Setup menu select Options. Select the Forms checkbox.
2. From Paperless Office Setup menu select Form Maintenance. Complete the following:

a. Company Code
b. Module Code (P/R)
c. Document (Direct Deposit Stub)
d. PDF Directory
e. Override Password/Confirm Password

Payroll:

1. 1. From Payroll Setup menu select Options. On the Direct Deposit tab select Require Direct Deposit checkbox.
2. 2. From the Payroll Main menu select Employee Maintenance. Select employee, select the Direct Deposit checkbox and then click the Direct Deposit button.
3. 3. On the Direct Deposits window click the Paperless button.
4. 4. On the Paperless Office Delivery Options window complete the following:

a. PDF Document Password
b. E-mail Address (for employee). Accept

After setting up the e-mail address for an employee, if that employee is not paid by Direct Deposit you may deselect the Direct Deposit checkbox on the Main panel in Employee Maintenance. The e-mail address entered will be retained. You will need to perform the Payroll steps 2 through 4 for each employee you want to set up with an e-mail address.

1. New W2 Box 12 Codes DD & EE have been added for W2 Federal eFiling and Reporting.
2. New field Kind of Employer has been added to Federal eFiling and Reporting for W2 Reporting.
3. In Federal eFiling and Reporting new local codes have been added for Ohio.
4. Deduction Code Maintenance and W2 Form Printing have been modified to allow entry of new Box 12 Code DD & EE.
5. Federal eFiling and Reporting has been updated with new federal tax codes for Puerto Rico and local codes for Ohio.

 Visual Integrator

1. New inventory items are now imported into Inventory Delete and Change Utility when the new item is the ALIAS of the original item.
2. The Offset Account is now imported correctly into GL_TransactionJournalheader.
3. Lines are now populated when importing into SO_SalesOrderHeader based on a Repeating Order after upgrading

Work Order Processing

1. The Extension in Work Order Inquiry / Transaction tab now uses the Number of Decimals inCost Entries from Common Information.
2. Phantom Bill can now be reversed in Work Order Entry
3. Quantity is now correct after processing a Work Order completion to multiple warehouses if the second warehouse is a new warehouse.
4. Error 13 WOWDAB 8112 no longer occurs in selecting Make For Sales Order in Work Order Entry and using keyboard shortcuts.

Thirty Reasons To Upgrade

Productivity And Flexibility Enhancements Provide Quick Return On Your Upgrade Investment

Are you still running an older version of Sage ERP MAS 90? Studies show many customers delay upgrading due to concerns over the cost and effort involved. However, every release is designed to streamline workflow, save you time and money, and improve customer service, so you could experience a fast return on your upgrade investment.

Read More...

General Ledger Tips And Tricks

•  • Setting Up Allocations
• • Reopening A GL Period Or Year

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Enhance Your Solution With Sage Connected Services

You likely have heard the term cloud computing; it is a paradigm shift in the way we use software technology to manage our businesses. Here we cover some benefits of cloud computing and available cloud-based applications for Sage ERP MAS 90.

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•             Larger-than-normal orders

•             Orders that include several of the same item

•             Shipping to an international address (Very High Risk)

•             Transactions with similar account numbers

•             Transactions placed on multiple cards or multiple transactions on one card over a very short period of time

•             Sales processed through the Deaf Relay System

•             Cardholder’s asking for Wires or funds through Western Union

•             Sales that seem “Too Good to be True”

*****Remember*****

Take every precaution at the point of sale. It’s important to take extra steps such as:

•             AVS (Address Verification) is a Match

•             Verify the CVV (3 digit security code) is a Match

•             Always ship to the AVS verified cardholder billing address

•             Look out for "red flags" for fraud signs that can be identified and stopped at the point of sale.

•             Check your batches daily! Especially if you are on automatic settlement and have an online store.
               This gives you the opportunity to identify if fraud is taking place, void the transaction, and then contact
               risk/tech support for help.

If you aren't comfortable with any sale or the sale seems suspicious in any way you can deny the sale or ask for the cardholder to pay using alternate form of payment (i.e. wire, money order, cash).

If you have any questions or concerns regarding a transaction please contact the Risk Management Department at Riskanalysts@sagepayments.com

Best Regards,

Sage Payment Solutions, Inc.

What's New and What's Coming 

• Creating A New Company In Sage ERP MAS 90
• The Importance Of Budgeting
• Module Closing Sequence
• Year End Compliance Releases
• General Module Closing For Sage ERP MAS 90 And 200

2011 In Review And A Look Forward To 2012 And 2013

As the year comes to a close, we highlight some of the new capabilities added to Sage ERP MAS 90 and 200 in 2011, and look forward to what is coming. Sage updates and publishes the product roadmap periodically to provide you with a long-range view of the future direction of the product line.

Read more...

SQL Payroll For Sage ERP MAS 200 SQL Customers

If you use Sage ERP MAS 200 SQL, you have an option to use an integrated, SQL-based human resources and payroll system - Sage HRMS. By managing your payroll and HR processes in house you can save money while gaining access to tools that support compliance with regulations, better cost control, and increased employee satisfaction.

Read more...

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Upcoming Classes _{(Get free training)}

December

Our employees have diverse religious beliefs as do most business entities so individually, we will be following our own customs. Christmas at its core is a Christian celebration and because the overwhelming majority of our country’s founders and present day Americans are Christian, the day of celebration is also recognized as a legal holiday at both the state and federal level. In spite of this fact, interestingly, no government facility can display Christmas symbols.

Christmas has come to be more than just a religious holiday. It’s also Santa Claus, presents under a Christmas tree, company Christmas parties, and gatherings of friends and family. There’s a season to Christmas that runs from about Thanksgiving until New Year’s Day when homes are decorated and “Merry Christmas” is a common greeting to friends and strangers alike.

The political pressure to be more inclusive and less offensive to those not sharing in the Christian belief has unnecessarily marginalized this great American tradition. It’s in this spirit that MBA, as a company, wishes you a Merry Christmas. So join us in celebrating this special time of year.

See you in the Mall.